Dünya Doktorları Derneği
Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Derneği (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.
Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.
DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.
Please visit www.dunyadoktorlari.org.tr to learn more.
Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS) services as well as sexual and reproductive health (SRH).
Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Afrin provinces and Idlib to deliver health-related services to IDPs.
Hierarchical & Functional links
Based in Istanbul-DDD Headquarter office, the Human Resources Officer will be directly supervised by the Human Resources Manager.
HR Policies and Procedures
Training & Capacity Development
Other related tasks
HR Policies and Procedures
Assists in the development and update of DDD Administrative and HR policies to ensure compliance with the local labour and taxation law;
Assist in ensuring the implementation of DDD policies for the and ensures the general HR administration procedures are in place;
Ensure that updated DDD code of conduct, conditions on employment, procedure alert abuses, DDD Regulations, HR templates and policies, etc. are updated and posted on the board in the office.
Supports the field bases and coordinators for any Administrative and HR issues;
Organize and deliver HR information meetings to introduce and explain policies being implemented;
Announce and explain amendments; regulations, policies, or procedures.
Asist the HR Manager and participate in relevant parts of recruitment processes including advertising, screening, longlisting, shortlisting, interviewing, reference checking, hiring and etc.;
Build strong collaborative relationships with hiring managers, provide timely and high-quality support throughout the recruitment process;
Organize and lead HR induction meetings to introduce the policies to new comers;
Oversee the other recruitment requirements and efforts with the support of base HR colleagues, work with them to ensure successful onboarding and orientation of new employees in the field and report to the HR Manager.
Training and Career Development
Asist in identifying training and development needs within the organisation by considering immediate and long-term staff requirements through training needs assessment, staff appraisals and regular consultation with line managers;
Assists in implementation and follow up the yearly training plan;
Research new technologies and methodologies in workplace learning e.g. e-learning;
Ensures confidentiality of HR information;
Process, verify, and maintain personnel related documentation and other HR files, including staffing/recruitment, training, grievances, performance evaluations, leave management etc.;
Verify payroll data and pay adjustments, and post information onto designated records;
Ensure the distribution and collection of signed payslips each month;
Gather all other personnel records from other departments or employees;
Establish files in the computerized system.
Focal person for Staff-Care policy implementation;
Conduct confidential consultation with relevant staff, when required;
Coordinate with MHPSS section regarding Self-Care activities.
Provide reporting on regular activities to the Line-Manager including monthly staff lists, recruitment follow-up report, attendance reports, training plans and etc.
Contribute to monthly HR reporting done to DDD Management;
Update organisational charts;
Perform any other duties related with his/her positions, as required by line manager;
Provide a mission report and/or handover document at the end of contract.
Other tasks related to the position
Provide assistant to any member of the HR team, if requested;
Participate in internal work meetings;
Report any security related issues to the line manager;
Support operational organisation of field trips and DDD programs;
Assist in any other tasks related to the position, as required by DDD Management.
Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.
NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description can be adjusted throughout the year according to needs and priorities.
Knowledge & Qualification
Bachelor’s degree of University;
Master’s university degree in HR management, Organizational Psychology, International Relations or Development, MBA, Law or related field is preferred
Minimum 2-5 years practical experience in Human Resources;
Previous involvement in the humanitarian sector preferably with an iNGO;
Have good understanding of HR processes and data, common analytical techniques and methodologies to share information and trends with non-HR professionals;
Experience in end-to-end recruitment processes including screening, longlisting, interviewing;
Experience and skills in training and capacity-building processes would be an asset.
Required: English and Turkish (oral and written);
Preferred: French, or Arabic
IT & Equipment
Proficient using of Microsoft Office (Word, Excel, Outlook)
Familiarity with HR management software systems
Intellectual & Physical
Problem-solving and negotiation skills;
Initiative and the ability to offer new ideas;
Organisational and planning skills;
Personal commitment to improving own knowledge and skills;
Ability to work under pressure and handle stressful situation;
A historically demonstrated ability to maintain confidential information.
Communication & Information flow
Effective written and spoken communication skills;
Interpersonal skills and able to communicate with people at all levels, motivate others and change people's attitudes when necessary.
General Qualities required
Turkish citizens who are legally able to work in Turkey will ONLY be considered;
Familiar with multicultural environment and ability to work in an international context and collaborate with international and national experts.
Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.
How to apply:
Please apply with your CV including max. 1 page motivation letter in ENGLISH
The deadline for submitting the applications is 29.04.2021
Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.
DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.
Please note that only short-listed candidates will be contacted for the first interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.